Accounting Technician I
Date: March 11, 2019
Due Date: March 29, 2019
Salary: $3,427 - $4,275 per mo.
The City of Coos Bay is soliciting applications for the position of Accounting Technician I. To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office. City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement.
The deadline for receiving completed applications is 5:00 p.m., March 29, 2019. Applications postmarked on or by March 29, 2019 will be accepted. Please include a valid e-mail address where you can be contacted. All notifications regarding your status in the selection process will be made via electronic mail.
The City of Coos Bay is an affirmative action/equal opportunity employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor. If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.
GENERAL STATEMENT OF DUTIES: Performs moderately complex work involving the application of bookkeeping and accounting principles in the maintenance of manual and computerized financial records. The primary duties of this position are (1) counter and telephone reception; (2) date stamping, processing, and distributing all incoming and preparing all outgoing mail; (3) preparing, compiling, processing, and verifying invoices for entry into the Fixed Asset module monthly; (4) preparing and compiling journal entries for entry into General Ledger module; (5) preparing, processing, and verifying Accounts Payable module for payment of invoices during the first week of each month or as needed; (6) monthly reconciliation of Business License and Accounts Receivable modules to General Ledger; and (7) reconciliation of bank statement(s) to General Ledger module. Incumbents in this position will be cross-trained to perform in backup capacity as necessary for specific clerk and accounting functions, including coordinating and responding to public records requests, maintenance of the parking database and subsequent collections, and processing calculation of sewer credit requests. This position is required to perform related work as needed.
SUPERVISION RECEIVED: Works under the supervision of the Finance Director and/or Deputy Finance Director who review work for accuracy and conformance with established procedures.
SUPERVISION EXERCISED: Supervision of others is not a responsibility of an employee in this class.
TYPICAL EXAMPLES OF WORK: An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform.
1. Serves as a receptionist and cashier, takes payments, and makes change. Answers a variety of questions from the public, as well as other city personnel. Responsible for cash drawer security. Responsible for incoming and outgoing mail.
2. Responsible for reconciling monies from library, visitor information center, and RV collections. Responsible for entering ACH cash receipts received (i.e. tax collections, water board collections, franchise fees, etc.)
3. Receipts various city revenues such as license payments, parking citations, court fines, rental fees, transient taxes, moorage and other accounts receivable. Answers varied questions concerning these billings.
4. Reconciles bank account(s) to the General Ledger.
5. Preparation of recurring journal entries, such as credit card allocation, copy machine allocation, postage allocation, and interest allocation.
6. Tracks capital expenditures for fixed assets and inventory records; identifies and assigns inventory number to fixed assets.
7. Performs a variety of clerical duties related to accounting. Prepares journals, ledgers, and other accounting records. Prepares statements, invoices and routine reports, verifies records.
8. Records and labels financial records for retention, assigning destruction dates per the Oregon State Archives City General Records Retention Schedule.
9. Incumbents are cross-trained to provide back-up support for other accounting positions.
10. Serves with other staff to perform other duties as required.
11. Presents to staff and the public a professional and courteous behavior that advocates good morale.
12. Practices work place safety following the City’s policies and procedures.
DESIRABLE QUALIFICATIONS FOR EMPLOYMENT
KNOWLEDGE & SKILLS REQUIRED: Reasonable knowledge of modern accounting principles and practices and their application to governmental fund accounting. Other knowledge and skills described herein are representative of those that must be met by employees to successfully perform the essential functions of this job classification.
- Have exemplary customer service skills
- Ability to multi-task with frequent interruptions
- Demonstrate ability to work discretely and in confidential manner
- Ability to work collaboratively to reach finance and city-related goals with public, staff, and volunteers
- Skills and ability to compose a letter, email, or other correspondence using correct grammar, punctuation, and spelling.
- Ability to use filing systems
- Ability to learn and retain information quickly
- Ability to learn city and finance operations, procedures, methods, and policies
- Ability to problem-solve, identify, and correct basic problems
- Knowledge and ability to operate computers, related databases, and software applications
- Ability to keyboard accurately and efficiently
- Complete a variety of moderate level accounting functions
EXPERIENCE AND TRAINING: A minimum of one year of progressively responsible experience in bookkeeping or accounting work, preferably in governmental accounting. A minimum of one-year experience in cash management along with customer service experience which includes serving difficult customers and completing tasks with frequent interruptions. A high school diploma or GED equivalent supplemented by additional college level course work in bookkeeping or accounting. Any other satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above.
ESSENTIAL JOB FUNCTIONS: The duties listed within the Accounting Technician I job description are typical samples; position assignments may vary. Employees in this job classification must demonstrate the ability to use and understand computers and their applications, including spreadsheets and databases; ability to multi-task and complete work in a timely and accurate manner; and ability to communicate effectively orally and in writing. Employees in this classification must have ability to prepare standard accounting reports and correspondence; work independently and in accordance with established policy; and maintain confidentiality of agency records. Must be able to develop and maintain positive cooperative team-oriented relationships with coworkers, supervisors, managers, and others in contact with.
TOOLS AND EQUIPMENT USED: Desktop or laptop computer related hardware and software, including word processing and spreadsheet software; cash register, 10-key calculator, phone, copy machine, scanner, postage machine, and fax machine.
The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(1) Mobility: frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Travel: occasional travel to attend training; frequent travel to pick up or drop off payments, deposits, or other office related business. (7) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a typical office environment and is subject to moderate noise.
GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family.
Applicants must complete and submit the required City application packet by 5:00 p.m. March 29th as specified in this job announcement. All applicants will be notified of the final status of their application.
Application Acceptance Period: ...............................March 11th – March 29th
Review of Applications: ............................................April 1st – April 2nd
Interviews with Selected Candidates: .......................April 4th – April 5th
Follow-up Interviews (as needed): ............................April 8th
Probable Date for Offer of Employment: ...................April 8th
Projected Start Date: .................................................April 22nd