Job Opening Announcement

Accounting Technician I

Date: June 19, 2017
Due Date: July 10, 2017
Salary: $3,427 - $4,275 per mo.

Job Announcement

The City of Coos Bay is soliciting applications for the position of Accounting Technician I.  To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office.  City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement.

The deadline for receiving completed applications is 5:00 p.m., July 10, 2017.  Applications postmarked on or by July 10, 2017 will be accepted.  Please include a valid e-mail address where you can be contacted.  All notifications regarding your status in the selection process will be made via electronic mail. 

The City of Coos Bay is an affirmative action/equal opportunity employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor.  If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.

Responsibilities

GENERAL STATEMENT OF DUTIES:  The duties of this position are to perform moderately complex work involving the application of bookkeeping and accounting principles in the maintenance of manual and computerized financial records.  The primary duties of this position are 1) Counter and Telephone Reception and outgoing mail processing; 2) preparing, processing and verifying Accounts Payable for weekly check runs, 3) preparing, compiling, processing and verifying invoices for entry into the Fixed Asset module monthly, and 4) preparing, processing and verifying Accounts Receivable entries for monthly invoicing. Secondary duties of this position are assisting the Intermediate Accountant to reconcile the Accounts Payable Module, the Fixed Asset Module and the Accounts Receivable module to the General Ledger. Incumbents in this position will be cross-trained to perform specific clerk and accounting functions, i.e. Improvement District entry and Parking Database entry. This position is required to perform related work as needed.  

SUPERVISION RECEIVED:  Works under the supervision of the Finance Director and/or Deputy Finance Director who review work for accuracy and conformance with established procedures.

SUPERVISION EXERCISED:  Supervision of others is not a responsibility of an employee in this class. 

TYPICAL EXAMPLES OF WORK:  An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform.  

1.    Serves as a receptionist and cashier, takes payments, and makes change.  Answers a variety of questions from the public, as well as other department’s personnel.  Responsible for cash drawer security.  Responsible for outgoing mail.

2.    Responsible for reconciling monies from library, information center and RV collections. Responsible for entering ACH Cash Receipts received (i.e. tax collections, water board collections, franchise fees, etc.)

3.    Monitors bills and receipts various city revenues such as license payments, parking citations, court fines, rental fees, transient taxes, moorage and other accounts receivable.  Answers varied questions concerning these billings. 

4.    Classifies and sets up invoices for payment.  Reconciles packing slips, quotes, and invoices; processes statements for payments; issues checks for all accounts payable.  

5.    Tracks capital expenditures for fixed assets and inventory records; identifies and assigns inventory number to fixed assets. 

6.    Performs a variety of clerical duties related to accounting. Posts to journals, ledgers and other accounting records. Prepares statements, invoices and routine reports, verifies records.  Operates computer to post payments to accounts or to update other financial records.  

7.    Responsible for monitoring and collection of delinquent accounts, and follows up as necessary.

8.    Records and labels Accounts Payable, Accounts Receivable, and Fixed Asset financial records for retention, assigning destruction dates per the Oregon State Archives City General Records Retention Schedule.

9.    Incumbents are cross-trained to provide back-up support for other accounting positions.

10.    Serves with other staff to perform other duties as required.  

11.    Presents to staff and the public a professional and courteous behavior that advocates good morale.

12.    Practices work place safety following the City’s policies and procedures.

Qualifications

KNOWLEDGE SKILL AND ABILITY: Reasonable knowledge of modern accounting principles and practices and their application to governmental fund accounting; office practices and procedures.  Ability to perform detailed work involving numerical data; communicate effectively both orally and in writing; follow oral and written instructions; operate standard office machinery, including computer utilizing standard accounting software, calculator, typewriter and cash register.  Ability to work effectively as well as interact harmoniously with other employees, public officials, other agencies, and the general public.

EXPERIENCE AND TRAINING: Two years of progressively responsible experience and training in bookkeeping or accounting work preferably in governmental accounting with experience in computerized accounting operations and experience in accounts payable;  graduation from high school or possession of the equivalent GED certificate; or any satisfactory equivalent combination of experience and training which ensures the applicant’s ability to perform the work and the above duties. 

ESSENTIAL JOB FUNCTIONS: Ability to use and understand computers; multi-task and complete work in a timely and accurate manner; communicate effectively orally and in writing; prepare standard accounting reports and correspondence; work in accordance with established policy; and maintain confidentiality of agency records.  Must be able to develop and maintain positive cooperative team-oriented relationships with coworkers, supervisors, managers, and others you come into contact with.  Perform other duties as directed by the Finance Director and/or Deputy Finance Director.  Ability to follow and practice all safety rules and procedures established for work area.

TOOLS AND EQUIPMENT USED: Personal computer, including word processing and spreadsheet software; cash register, 10-key calculator, phone, copy machine, and fax machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit, talk, and hear. This position requires an employee to occasionally walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands or arms.  Physical demands of position are minimal involving moving materials weighing up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust and focus. 

Work Environment

WORKING ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderately quiet.

GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits

Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family.   

Hiring Process

Applicants must complete and submit the required City application packet by 5:00 p.m. July 10th as specified in this job announcement.  All applicants will be notified of the final status of their application.  

Application Acceptance Period: ...............................June 19th – July 10th 
Review of Applications: ............................................July 11th – July 13th
Interviews with Selected Candidates: .......................July 14th – July 16th 
Follow-up Interviews (as needed): ............................July 17th 
Probable Date for Offer of Employment: ...................July 18th      
Projected Start Date: .................................................August 1st

Applications