Job Opening Announcement

COLLECTIONS & MAINTENANCE SUPERVISOR

Date: February 10, 2021
Due Date: March 15, 2021
Salary: $4,830 - $6,165 per month DOQ

Job Announcement

The City of Coos Bay is soliciting applications for the position of Collections and Maintenance Supervisor.  To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office.  City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement.

The deadline for receiving completed applications is 5:00 p.m., March 15, 2021.  Applications postmarked on or by March 15, 2021 will be accepted.  Please include a valid e-mail address where you can be contacted.  All notifications regarding your status in the selection process will be made via electronic mail. 

The City of Coos Bay is an affirmative action/equal opportunity employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor.  If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.

Responsibilities

GENERAL STATEMENT OF DUTIES:  Administers the daily operations of the sanitary and storm sewer collection systems (herein referred to as “collections”) and provides supervisory direction for the repair, maintenance, and replacement of city treatment plants, pump stations, and collections.  This position also may perform a variety of semi-skilled and skilled maintenance work.  Plans, organizes, controls, and directs the activities of the collections group; performs related work as required.

SUPERVISION RECEIVED:  Works under the general guidance and direction of the wastewater superintendent. 

SUPERVISION EXERCISED:  Directs the activities of the collections group which can include scheduling and assigning work, mentoring, coaching, training, developing work plans, and reviewing work for completion, evaluating performance and providing necessary feedback to employee, setting work standards, imposing or effectively recommending necessary disciplinary action, responding to grievances, and making or effectively recommending hiring and termination decisions. The collections maintenance supervisor may supervise the following positions: lead collections operator, lead maintenance, collections operator II, collections operator I, maintenance specialist, maintenance mechanic, utility worker.

TYPICAL EXAMPLES OF WORK:  An employee in this classification may perform any of the following duties.  The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

  1.  Plans, organizes, controls, integrates and evaluates the work of the wastewater collections program. With subordinate staff, develops, implements and monitors work plans for activities such as investigating and responding to customer concerns; developing preventive maintenance programs to minimize stormwater flooding and wastewater overflows; and prioritizing pipeline assessment, repair and maintenance.
  2.  Provides recommendations regarding equipment purchases and requisition of supplies and materials needed for effective department operations.
  3.  Provides guidance for construction, operation, and maintenance of city facilities and infrastructure.
  4.  Responsible for scheduling work, training, motivating, evaluating and disciplining employees performing the duties of maintenance, construction, and repair of the municipal storm and sewer infrastructure of the city.
  5. Oversees and evaluates the operations of the assigned section to ensure compliance with federal, state, and local laws, regulations and requirements.  Plans, develops and implements programs, projects and operational changes to comply with existing and new laws, regulations, and requirements.
  6.  Provides leadership to develop and retain highly competent, service-oriented staff through selection, compensation, training and day-to-day management practices that support the city's mission, objectives, and service expectations; provides leadership and participates in programs and activities that promote workplace diversity and positive employee relations environment.
  7.  Completes investigations, studies, and reports as directed. Directs and participates in research and analyses and prepares recommendations and reports pertaining to the operations, construction and maintenance of collections, regulatory compliance issues and regulations, capital development, staffing requirements and other technical and management issues.
  8.  Responsible for the divisional management of the city’s computerized maintenance management system (CMMS) as it relates to collections and treatment facilities.
  9.  Manages or supervises all plant and equipment repair and maintenance activities performed on electrical, chemical, and mechanical equipment. Maintains work in progress file; updates file as work is received and completed. 
  10.  Develops, improves, implements, and maintains divisions preventive maintenance (PM) program.  Monitors PM completion efficiency and backlog and recommends actions to maintain completion compliance.
  11. Instructs the staff in the safety and health risks associated with confined spaces and hazardous gases, safety equipment, and safe working procedures related to wastewater operations.
  12. Assists the wastewater superintendent in the preparation of the annual budget for collections. Reviews and monitors expenditures to remain within established budgetary constraints.  Authorizes purchases and signs purchase orders.
  13. Demonstrates understanding and good judgment in the evaluation of complex technical and/or financial information and alternatives related to collections management and policy development.
  14. Communicates effectively orally and in writing with a variety of technical and non-technical groups and individuals regarding goals, budgets, and performance; engineering projects; and division service policies. Coordinates and builds positive relations with other city departments.
  15. When available and budgeted for, participates in regional, state, and national organizations and conferences to stay abreast of trends, developments, and technology related to assigned wastewater division’s activities and programs.
  16. Studies, develops, and implements standard operating procedures (SOPs) to improve the efficiency and safety of division's activities. Develops and implements training programs for staff related to proper procedures and evaluates performance.
  17. Completes investigations, studies, and reports as directed.
  18. Maintains a variety of records relating to inspections, corrective and preventative maintenance activity, consumption, system cleaning, and etc.  Maintains records with the aid of a computerized maintenance management system (CMMS). 
  19. Represents the City of Coos Bay by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and delivers the best service possible in a respectful and patient manner.
  20. Serves as a member of various city committees as assigned.
  21. Assists other staff in the performance of their duties as assigned.
  22. Maintains regular job attendance and adherence to working hours.
  23. Operates a motor vehicle safely and legally.
  24. Performs related work as required.
  25.  Responds to emergency calls during business hours and after hours, and coordinates emergency response activities. Must be able to respond to calls within 30 minutes. If situation warrants it, must be able to respond on site within 60 minutes.

Qualifications

DESIRABLE QUALIFICATIONS FOR EMPLOYMENT

KNOWLEDGE, SKILL AND ABILITY: It is anticipated that the collections and maintenance supervisor have the knowledge listed under “Experience and Training”.  It is anticipated that the collections and maintenance supervisor have effective oral and written communication skills.  Is proficient in the operation of standard office equipment including computers, and operation of listed tools and equipment used.  Possesses skill and experience in dealing with the public. It is anticipated the collections and maintenance supervisor has the ability to plan, assign, and supervise the work of subordinates to accomplish goals and objectives. Working knowledge of computer maintenance management systems (CMMS), which includes the ability to create job plans, preventative maintenance plans, and run relevant reports.  Knowledge of types of reclaimed water and wastewater handling equipment (motors, valves, pumps, centrifuges, electronic sensors, and related support equipment).  Knowledge of how to repair and operate industrial equipment, such as pumps, chemical feeds, motors, gear boxes, tanks, gates, actuators, etc. 

Knowledge of principles and practices of electrical, plumbing, welding, and possibly other trades.  Limited maintenance electrician's license or millwright certification is desired.  The collections and maintenance supervisor must have a valid State of Oregon wastewater collection III certification or the ability to obtain these credentials within 6 months.  The collections and maintenance supervisor must have a valid National Association of Sewer Service Companies (NASSCO) pipeline and manhole assessment certification, or ability to obtain within one year. The collections and maintenance supervisor must have possession of or ability to obtain a valid Oregon driver's license.  The collections and maintenance supervisor shall not unduly risk the health or safety of themselves or others in the workplace.  After (regular) hours work often required as this position is considered “First Response” essential personnel which is required to report to work for scheduled shifts, as well as any overtime or extra hours required.

ESSENTIAL FUNCTIONS:  An employee in this position must have the ability to read and interpret complex regulations; to multi-task and complete work in a timely and accurate manner; to work independently; to communicate effectively orally and in writing.  Must have a thorough knowledge of modern principles, practices and techniques in construction, engineering, and administration especially in the area of wastewater treatment and collections.  Must be able to develop and maintain positive cooperative team-oriented relationships with co-workers, supervisors, managers, and other they come in contact with. 

EXPERIENCE AND TRAINING:  Associate's degree in water/wastewater technology, engineering, or environmental science, six years of field experience in collection systems including at least three years of being direct responsible charge, two of which must have been in a role leading other staff; or five years of experience in maintenance and repairs of equipment and machinery, including troubleshooting electrical issues, rebuilding pumps and motors in wastewater treatment plant and pumping stations,  experience leading and/or supervising the work of others required; or any satisfactory equivalent combination of education and experience.

TOOLS AND EQUIPMENT USED:  In the performance of job duties, the employee will use a personal computer and various software programs; computerized maintenance management system; motor vehicle; calculator; base radio; phone; copy and fax machines; and other related tools and equipment.

Physical Demands

The physical demands described here (including lifting, mobility, movement, manual dexterity) are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  In the performance of job duties, the employee will work in an office setting as well as outdoors and can be exposed to inclement weather.  A moderate amount of outdoor work is required.  Hand-eye coordination is necessary to operate computers and various pieces of equipment.  While performing the duties of this job, the employee is frequently required to stand; sit; walk; talk or hear; use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required of this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus.  Manual dexterity and coordination are required to perform the work. This is used while operating equipment such as computer keyboards; calculator; telephones.

Work Environment

The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  In the performance of the job duties, the employee will work in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and may be exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. The field work environment frequently involves machinery and construction noise.

GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits

Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family. 

Hiring Process

Applicants must complete and submit the required City application packet by 5:00 p.m. March 15, 2021 as specified in this job announcement.  All applicants will be notified of the final status of their application. 

Application Acceptance Period: ...............................Feb. 10th – March 15th

Review of Applications: ............................................March 16th – March 19th  

Interviews with Selected Candidates: .......................March 22nd – March 26th

Follow-up Interviews (as needed): ............................March 29th – March 30th

Probable Date for Offer of Employment: ...................March 31st – April 2nd                                                                              

Projected Start Date: .................................................April 26th

Applications