Job Opening Announcement

DEPUTY LIBRARY DIRECTOR

Date: October 14, 2019
Due Date: November 14, 2019
Salary: $4,708 – $6,009 per month DOQ

Job Announcement

The City of Coos Bay is soliciting applications for the position of Deputy Library Director.  To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office.  City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement. 

The deadline for receiving completed applications is 5:00 p.m., November 14, 2019.  Applications postmarked on or by November 14, 2019 will be accepted.  Please include a valid e-mail address where you can be contacted.  All notifications regarding your status in the selection process will be made via electronic mail. 

The City of Coos Bay is an affirmative action/equal opportunity employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor.  If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.

Responsibilities

GENERAL STATEMENT OF DUTIES: Responsible for assisting the Library Director in the planning, organization, supervision, development, and administration of all Library services, personnel, operations, and programs. The Deputy Director assumes the duties of the Library Director in their absence.

SUPERVISION RECEIVED:  Works under the supervision of the Library Director who reviews work for conformance with established library policies and procedures.

SUPERVISION EXERCISED:  Exercises direct supervision over library staff. 

TYPICAL EXAMPLES OF WORK:  An employee in this classification may perform any of the following duties.  However, these examples do not include all the specific tasks which an employee may be expected to perform.

  1.  Assumes the duties of the Director in the Director’s absence. Assists in administering all Library services and programs.
  2.  Assists the Library Director in budget preparation, reports, policy, and procedural matters as it relates to Library operations and personnel.
  3. Participates in the short-term and long-range planning process.
  4. Develops and implements marketing ideas and public relation campaigns.
  5. Oversees preparation of staff schedules and resulting timecards.
  6. Maintains website and social networking sites.
  7. Attends workshops, seminars, and other pertinent meetings.
  8. Gathers, prepares, and analyzes statistical data and subsequent reports.
  9. Participates in orientation and training of new employees.
  10. Direct oversight for Library staff members.
  11. Provide effective customer support with challenging patrons and circumstances.
  12. Other duties as assigned.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

 • Knowledge of Library-related technology, equipment, software, and digital resources.

• Knowledge of current trends in Library services for all ages.

• Knowledge of the organization and management of Library operations.

• Excellent organizational, interpersonal, and communication skills in a team environment.

• Excellent customer service skills.

• Ability to be accurate, detail-oriented, and efficient in the performance of assigned duties.

• Ability to follow written and verbal directions.

• Ability to effectively communicate orally and in writing.

• Ability to exercise leadership and provide direction.

• Ability to exercise reasonable and independent judgment and discretion.

• Ability to adapt to and effectively implement change.

ESSENTIAL FUNCTIONS:  Must be able to develop and maintain positive cooperative team-oriented relationships with coworkers, supervisors, managers, and others you come in contact with. 

EXPERIENCE AND TRAINING:  Graduation from a college or university with a Master of Library Science degree from an accredited ALA-program; and six years of progressively responsible experience in library operations.  Preferred three years’ experience in a supervisory / administrative capacity.

SPECIAL REQUIREMENTS: Ability to respond to after-hours calls, work weekends and evenings.  Demonstrate commitment to equity, diversity and inclusion; ability to promote equity, diversity and inclusion principles with employees in day to day operations.  Valid state driver’s license or ability to obtain one.

TOOLS AND EQUIPMENT USED:  Library integrated computer system; personal computer, including word processing and data base management software; the Internet; research databases; library physical plant equipment; office machines; microfilm and microfiche machines; telephone; automobile.

Physical Demands

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is generally quiet.

GUIDELINES:  Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits

EMPLOYEE BENEFITS:  Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family. 

Hiring Process

Applicants must complete and submit the required City application packet by 5:00 p.m. November 14, 2019 as specified in this job announcement.  All applicants will be notified of the final status of their application.  

Application Acceptance Period: ...............................Oct. 14th – Nov. 14th 
Review of Applications: ............................................Nov. 15th – Nov. 16th 
Interviews with Selected Candidates: .......................Nov. 18th – Nov. 27th
Follow-up Interviews (as needed): ............................Dec. 2nd – Dec. 6th 
Probable Date for Offer of Employment: ...................Dec. 9th      
Projected Start Date: .................................................Dec. 30th

Applications