Job Opening Announcement

ENVIRONMENTAL SPECIALIST

Date: June 18, 2021
Due Date: July 30, 2021
Salary: $5,032 - $6,274 per month DOQ

Job Announcement

The City of Coos Bay is soliciting applications for the position of Environmental Specialist.  To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office.  City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement.

This position will be opened until filled.  Please include a valid e-mail address where you can be contacted.  All notifications regarding your status in the selection process will be made via electronic mail. 

The City of Coos Bay is an affirmative action/equal opportunity employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor.  If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.

Responsibilities

GENERAL STATEMENT OF DUTIES: This position focuses on performing the investigation, recording, reporting, and assisting in the planning of required federal, state, and local level environmental requirements.  More specifically this includes, but is not limited to, the fats, oils, and grease (FOG) program, bio-solid management, National Pollutant Discharge Elimination System (NDPES) waste discharge permit reporting, Department of Environmental Quality (DEQ) reporting, and many other miscellaneous environmental related operations.

SUPERVISION RECEIVED:  Works under the supervision of the Water Quality Engineer or the designated supervisor who assigns and reviews work for conformation to instructions and standard practices.  An employee in this classification performs routine work with minimum supervision.

SUPERVISION EXERCISED: Supervision is not a typical responsibility of this job.

TYPICAL EXAMPLES OF WORK:  An employee in this classification may perform any of the following duties.  The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification.  Any of the following duties may be performed.  These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

1.  Prepares technical worksheets, tables, and computations; generates reports, and establishes and maintains databases of information to track environmental reporting.

2.  Manages the FOG program.  This can include but is not limited to:

     a.  Working with Food Service Establishments (FSE) for compliance with FOG program requirements.

     b.  Monitors grease trap pumpers and inspects grease trap pumping operations.

     c.  Sets schedules for FSE grease trap pumping and maintains inspection and pumping records.

     d.  Provides technical assistance to industries and FSE’s regarding regulatory compliance.  Reviews industrial and commercial building permit submittals.

     e.  Updating the FOG ordinance as necessary.

3.  Coordinates with the Engineering Division in the development and monitoring of industrial pretreatment systems.

4.  Manages bio-solids handling including planning, land acquisition, land owner coordination, bio-solid sampling and testing, soil sampling and testing, DEQ reporting, agronomic loading rate calculations, and coordination with operations.

5.  Investigates and determines sources and causes of Inflow and Infiltration (I & I) to the wastewater conveyance system.

6.  Investigates and determines sources and causes of illicit discharges into the wastewater and stormwater conveyance systems.

7.  Investigates and determines sources and causes of sanitary system overflows (SSO’s) from the Wastewater conveyance system.

8.  Performs visual inspection of wastewater and stormwater conveyance system, including, but not limited to, manholes, cleanouts, catch basins, storm water detention facilities, inlets, and outfalls.  Maintains inspection records.

9.  Documents and maintains inspection records and data on conveyance systems investigations. Provides reports and recommendations for correction of system deficiencies.

10.  Abides by the rules and regulatory guidelines established by the City of Coos Bay, Oregon Occupational Safety and Health (OR-OSHA), EPA, and DEQ specific to the wastewater and stormwater conveyance systems, completing reports as may be required.

11.  Contacts residents and business owners in areas affected by system maintenance activities, explains impacts on system or area, and when it will be returned to normal service.

12.  Maintains proficiency by reading technical documents, attending training conferences and meetings, and participating in professional organizations.

13.  Maintains work areas and equipment in a clean and orderly manner.

14.  Sets up and maintains a variety of records using various computer and manual systems.

15.  Communicates well both verbally and in writing and works effectively with both internal staff and external contacts including consultants, regulators, public and private partners, and others. May serve as member of various city committees.

16.  Operates standard office machinery such as personal computers, adding machine, scanning machine, fax, dictating equipment, copy machine, postage machine.

17.  Use of the Microsoft Office suite, particularly Word, Excel, and Outlook.

18.  Attends training sessions and conferences as necessary to advance skills and keep abreast of issues and practices in all areas of responsibility and maintains professional networks. Assists with the planning, scheduling, and implementation of environmental operations and activities.

19.  Represents the City of Coos Bay by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regard everyone, internal and external, as a customer and deliver the best service possible in a respectful and patient manner.  Provides quality assurance/control for compliance reporting to DEQ. 

20.  Assists other staff in the performance of their duties as assigned.

21.  Maintains regular job attendance and adherence to working hours.

22.  Operates a motor vehicle safely and legally.

23.  Other duties as assigned.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of federal, state, and local regulations related to wastewater treatment, stormwater, and environmental programs. Skill in communicating tactfully orally and in writing, answering questions, and explaining information, decisions, or regulatory requirements. Ability to establish and maintain harmonious working relationships with other agencies, public officials, consulting firms, contractors, employees and the general public.  Ability to multi-task and perform duties under stressful situations.  Ability to read, comprehend and interpret technical documents related to environmental regulations.  Methods and techniques for basic report preparation and writing. Demonstrated knowledge of personal protective equipment (PPE) application, use, and care. Skill in the use of personal computers and various related software programs, including Microsoft Office (Excel and Word), Adobe DC pro, and standard office equipment.  Experience with data management and GIS software.  Strong time management, analytical, organization, and prioritization skills. Customer Service orientation and skills.  Exceptional interpersonal skills and the ability to work well with managers, supervisors, employees, and the public. Ability to effectively function in an intense work environment with numerous interruptions and conflicting demands.  Strong oral and written communication skills with a variety of audiences.  Ability to communicate complex material in a simple, understandable manner. Competence in business English, spelling, and punctuation. Strong reasoning, analysis, and problem-solving skills combined with excellent judgment and professionalism. Strong math skills.

ESSENTIAL FUNCTIONS: An employee in this position must have the physical strength and agility to perform the job duties of this position. Ability to prepare contract documents, spreadsheets and graphs; to research and collect data, and detailed work involving numerical data.  Ability to type accurately and rapidly, organize, file and maintain accurate records, and prepare moderately complex reports and correspondence. Ability to make decisions independently and in accordance with established policy.  Ability to maintain confidentiality of agency records.  Ability to use and understand office administration computer programs. Ability to multi-task and complete work in a timely and accurate manner. Must be able to develop and maintain positive cooperative team-oriented relationships with co-workers, supervisors, managers, and others. 

EXPERIENCE AND TRAINING: Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the duties as, described.  A typical way to obtain the knowledge, skills and experience would be: A high school diploma or the equivalent and a bachelor’s degree in Engineering, Business Management, Ecology, Hydrology, Wastewater Management, or other directly related field, and one (1) year experience in a related field.

TOOLS AND EQUIPMENT USED: All modern office equipment which may include personal computers, spreadsheets, pdf writer, data base, motor vehicle, hand auger up to 10’ deep, and other hand tools used for digging.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk over irregular and steep terrain for multiple miles; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms.  Some outdoor work may be required in an inspection of various land use developments, construction sites, or public works facilities. The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 75 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.  Employee must be able to communicate verbally in English. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet, but frequently includes multiple on-going conversations in close proximity. While performing some duties of this job, the employee may occasionally encounter outside weather conditions, this will include a being exposed to the direct sunlight or cold rain for days at a time. May occasionally work near moving mechanical parts and exposed to wet and/or humid conditions. There may be fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.

GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits

Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family. 

Hiring Process

This position will be opened until filled.  All applicants will be notified of the final status of their application. 

Application Acceptance Period: ...............................June 18th – Opened until filled

First Review of Applications: .....................................July 9th  

First Interviews with Selected Candidates: ................July 12th – July 16th

Earliest Offer of Employment: ....................................July 19th                                                                                              

Projected Start Date: ..................................................August 9th

Applications