Date: March 12, 2018
Due Date: April 09, 2018
Salary: $4,247 - $5,297 per month
The City of Coos Bay is soliciting applications for the position of Intermediate Accountant. To apply for the position, interested parties should submit a City application, resume, and letter of interest to the City Manager’s Office. City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed at the bottom of this announcement.
The deadline for receiving completed applications is 5:00 p.m., April 9, 2018. Applications postmarked on or by April 9, 2018 will be accepted. Please include a valid e-mail address where you can be contacted. All notifications regarding your status in the selection process will be made via electronic mail.
The City of Coos Bay is an affirmative action/equal opportunity employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor. If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.
GENERAL STATEMENT OF DUTIES: The duties of this position are to perform moderately complex to complex accounting activities related to the maintenance of complete and accurate general ledger and resulting managerial reports and financial statements. The primary duties of this position are (1) date stamping, processing and distributing incoming mail; (2) making daily bank deposits and accompanying (Finance Assistant) on weekly cash collections (RV & Parking); (3) maintaining the Improvement District Module and reconciling to General Ledger monthly; (4) maintaining Parking Database and overseeing collections monthly; (5) entering General Ledger Journal Entries monthly; (6) maintaining purchase order system to allow for fixed asset recording and subsequent fixed asset reconciliation to general ledger; (7) maintaining working knowledge of payroll module for complete understanding and ability to assist in preparation of payroll paychecks and benefits processing; and (8) verifying and reconciling subsidiary ledgers to properly record financial activities. Other duties are assisting the Deputy Finance Director as needed. Incumbents in this position will be cross-trained to perform specific Deputy Finance Director duties, i.e. acting Recorder (attending Council Meetings/various Council Committee Meetings to record and transcribe minutes) and reconciling Public Works financial activities (Acella) to the General Ledger monthly, etc. This position is required to perform related work as needed.
SUPERVISION RECEIVED: Works under the supervision of the Finance Director and/or Deputy Finance Director who review work for accuracy and conformance with established procedures.
SUPERVISION EXERCISED: Supervision of others is not a responsibility of an employee in this class but this position may act as lead.
TYPICAL EXAMPLES OF WORK: An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform.
1. Make daily cash deposits and oversee weekly cash collections. Reconcile collections to the General Ledger.
2. Maintain Improvement District Module reconciling to the General Ledger.
3. Maintain Parking Database and reconcile to the General Ledger.
4. Enter General Ledger Journal Entries monthly, verifying and reconciling to the subsidiary ledgers to properly record financial activities.
5. Assists Finance Assistant with preparation of monthly bank reconciliation reports and Accounts Receivable monthly reconciliation. Assists Accounting Technician I with Accounts Payable and cash receipting.
6. Maintain purchase order system, in conjunction with recording Fixed Assets and performing monthly reconciliation to general ledger.
7. Assist Finance Assistant with preparation of payroll paychecks and payment of benefits, as needed.
8. Assists Deputy Finance Director as needed.
9. Records and labels Improvement District financial records for retention, assigning destruction dates per the Oregon State Archives City General Records Retention Schedule.
10. Incumbents are cross-trained to provide back-up support for other accounting positions.
11. Serves with other staff to perform other duties as required, i.e. counter, reception and general records retention.
12. Presents to staff and the public a professional and courteous behavior that advocates good morale.
13. Practices work place safety following the City’s policies and procedures.
DESIRABLE QUALIFICATIONS FOR EMPLOYMENT
KNOWLEDGE SKILL AND ABILITY: Considerable knowledge of modern accounting principles and practices and their application to governmental fund accounting; bookkeeping; computer processes and techniques; office practices, procedures, operation of standard office equipment, and spreadsheet application software.
Ability to perform detailed work involving numerical data; work independently with a minimum amount of supervision; cross-train with our Finance staff; communicate effectively both orally and in writing; follow oral and written instructions; operate standard office machinery including accounting computer, calculator, typewriter and cash register. Ability to work effectively, as well as interact harmoniously, with other employees, public officials, other agencies, and the general public.
EXPERIENCE AND TRAINING: Bachelor’s degree in accounting or business administration with two to four years of experience or experience equivalent to a degree in accounting or business administration performing similar duties, preferably in governmental accounting with experience in computerized accounting operation. Any other satisfactory equivalent combination of experience and training supplemented by college level course work which ensures the applicants ability to perform the work and the above duties.
ESSENTIAL JOB FUNCTIONS: Ability to use and understand computers; multi-task and complete work in a timely and accurate manner; communicate effectively orally and in writing; prepare standard accounting reports and correspondence; work independently and in accordance with established policy; and maintain confidentiality of agency records. Must be able to develop and maintain positive cooperative team-oriented relationships with coworkers, supervisors, managers, and others you come into contact with. Perform other duties as directed by the Finance Director and/or Deputy Finance Director. Ability to follow and practice all safety rules and procedures established for work area.
TOOLS AND EQUIPMENT USED: Personal computer, including word processing and spreadsheet software; cash register, 10-key calculator, phone, copy machine, and fax machine.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and hear. This position requires an employee to occasionally walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands or arms. Physical demands of position are minimal involving moving materials weighing up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust and focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family.
GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
HIRING PROCESS: Applicants must complete and submit the required City application packet by 5:00 p.m. April 9, 2018 as specified in this job announcement. All applicants will be notified of the final status of their application.
Application Acceptance Period: ............................... March 12th – April 9th
Review of Applications: ............................................ April 10nd – April 13th
Interviews with Selected Candidates: ........................ April 16th – 20th
Follow-up Interviews (as needed): ............................ April 23th – 24th
Probable Date for Offer of Employment: ....................April 25th
Projected Start Date: ................................................. May 9th