Job Opening Announcement

Library Assistant

Date: June 22, 2022
Due Date: July 13, 2022
Salary: $3,169 – $3,952 per month DOQ

Job Announcement

The City of Coos Bay is soliciting applications for the position of Library Assistant.  To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office.  Bilingual Spanish speaking applicants are preferred.  City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed under Government, Job Openings on the City’s website www.coosbay.org 

The deadline for receiving completed applications is 5:00 p.m., July 13, 2022.  Applications postmarked on or by July 13, 2022 will be accepted.  Please include a valid e-mail address where you can be contacted.  All notifications regarding your status in the selection process will be made via electronic mail. 

The City of Coos Bay is an affirmative action/equal opportunity employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor.  If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.

Responsibilities

GENERAL STATEMENT OF DUTIES:  Performs clerical and semi-professional work assisting in various phases of library activities including circulation and technical processing. Performs related work as required. Employees in this class may be assigned to more than one library service division where considerable judgment is exercised and the work only reviewed periodically.

SUPERVISION RECEIVED:  Works under the supervision of the Deputy Library Director who reviews work for conformance with established library policies and procedures. May work under the day-to-day supervision of a division Librarian.

SUPERVISION EXERCISED:  Supervision of other employees is not a normal responsibility of an employee in this class.

TYPICAL EXAMPLES OF WORK:  An employee in this classification may perform any of the following duties. However, these examples do not include all the specified tasks which an employee may be expected to perform.

  1.  Assists with operation of the public service desks.
  2. Operates library equipment including photocopiers, fax machine, personal computers, and printers.
  3. Performs circulation duties.
  4. Performs physical and technical processes regarding newspapers, magazines, and other library materials.
  5. Processes library materials for the release to public.
  6. Ensures accurate shelving order by shelving and shelf reading materials.

Qualifications

DESIRABLE QUALIFICATIONS FOR EMPLOYMENT

KNOWLEDGE, SKILL AND ABILITY:  Demonstrated high level customer services. Skill and ability to operate computers and other library or office equipment. Demonstration of high-level technology skills. Ability to understand oral and written instructions and demonstrated ability to communicate effectively, both orally and in writing. Ability to establish and maintain harmonious working relationships with co-workers and the general public and to function within a team in providing library service. Ability to work under pressure at busy public service desks. Ability to learn library classification systems. Ability to fluently speak and read Spanish is desired.

ESSENTIAL FUNCTIONS:  Must be able to develop and maintain positive cooperative team-oriented relationships with co-workers, supervisors, managers, and other you come in contact with. 

EXPERIENCE AND TRAINING:  Two years of customer service experience preferred. Graduation from high school or the equivalent GED certificate required. Any other satisfactory equivalent combination of experience and training which demonstrates the ability to perform the work may be considered.

TOOLS AND EQUIPMENT USED:    Standard office and library equipment including RFID and a wide variety of technology.

Physical Demands

ESSENTIAL PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to speak in order to interact with library users and co-workers.  Ability to move from one area to another quickly. Ability to reach arms above head to place or retrieve objects weighing up to ten pounds on 7-foot shelves. Ability to bend, kneel, sit, twist, squat, stand, crawl, climb and balance and to change positions quickly and frequently.

Ability of fine motor skills. Vision abilities required include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus while engaged in tasks.  Ability to hear in order to interact with library users or co-workers in an immediate way. Ability to push and pull book trucks with a force of up to 2.75 pounds.

Ability to lift and carry piles of books or supplies weighing up to 25 pounds. Ability to spend up to eight hours at a public service desk, with standard meal and rest breaks. Ability to use a computer to access, input, retrieve and manipulate data in an efficient manner, including times of simultaneous interaction with library users and co-workers. Ability to frequently and quickly communicate using a telephone.

ESSENTIAL COGNITIVE DEMANDS: The cognitive demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to learn detailed library practices and procedures. Ability to communicate effectively in English, both orally and in writing, with staff, volunteers and library users. Ability to gather, read, interpret, organize and apply sometimes large volumes of detailed information related to library services. Ability to exercise good judgment in interpreting library policies and procedures. Ability to efficiently plan and organize personal daily tasks.

Ability to use basic math skills in order to carry out tasks such as making change. Ability to follow oral and written instructions.  Ability to sort numerically, using whole numbers and decimals. Ability to alphabetize using the English language alphabet. Ability to shift quickly back and forth between mental tasks.

Work Environment

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is generally low. Work environment includes the presence of book dust; concrete floors; close proximity to operating machines; central air conditioning; fluorescent lights; frequent interruptions from telephone, people and equipment; sharing work stations with other staff and volunteers; contact with library users from all walks of life with varying physical and mental abilities.

GUIDELINES:  The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits

EMPLOYEE BENEFITS:  Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family. 

Union Status:        Included in AFSCME

FLSA Status:         Non-Exempt

FTE:                      40 hours per 7-day work period, subject to change for operational needs.

Schedule:              Library open 6 days per week, schedule subject to operational needs.

INFORMATION ABOUT THE COMMUNITY:  Information about the City of Coos Bay and the Bay Area is available at [url=http://www.coosbay.org]http://www.coosbay.org[/url].

Hiring Process

HIRING PROCESS:  Applicants must complete and submit the required City application packet by 5:00 p.m. July 13, 2022 as specified in this job announcement.  All applicants will be notified of the final status of their application. 

Application Acceptance Period: ...............................June 22nd – July 13th  

Review of Applications: ............................................July 14th – 15th   

Interviews with Selected Candidates: .......................July 18th – 22nd

Probable Date for Offer of Employment: ...................July 25th           

Projected Start Date: .................................................August 15th

Applications